Many founders and executives spend their days jumping between emails, calls, follow-ups, and admin tasks that never end. These tasks matter, but they also drain valuable time and energy. That is exactly why more UK businesses now hire virtual administrative assistants. They want reliable support that helps them stay organised, respond faster, and get more done without burning out.
A virtual administrative assistant gives you the same support you would expect from an in-office admin professional, but without the overhead costs. And with the rise of remote work, hiring a skilled assistant from the Philippines has become one of the smartest moves you can make.
At our company, Teambuild Consultancy, we match UK businesses with highly trained Filipino virtual assistants who work UK hours and deliver excellent results at a cost-effective rate.
This guide explains what virtual administrative assistants do, which tasks you can delegate, how much they cost, how to hire one, and why so many leaders across the UK now trust Filipino professionals for daily admin support.
What Is a Virtual Administrative Assistant
A virtual administrative assistant is a remote professional who handles the daily admin work that keeps your business running smoothly. They work from home, usually in the Philippines, and support your business just like an in-house PA or EA would. Their goal is simple. They keep you organised and free up your time so you can focus on strategy, clients, revenue, and growth.
Many people confuse virtual administrative assistants with other types of VAs. A general VA might handle social media, research, or marketing. A specialised VA might focus only on content or design work. A virtual administrative assistant is different because they focus on tasks that keep your operations tidy and efficient.
Who hires virtual administrative assistants
UK business owners and executives from many industries rely on them, including:
- Property and real estate.
- Accounting and financial services.
- Medical practices and clinics.
- Engineering and technology companies.
- Solo founders and consultants.
If you spend too many hours every week on email, scheduling, paperwork, or follow-ups, you are the ideal candidate.
What Does a Virtual Administrative Assistant Do
A virtual administrative assistant supports you throughout the day by keeping your schedule organised and your workflow under control. They make sure nothing falls through the cracks.
Here is what their typical day looks like.
Morning
- Clear and organise your inbox.
- Review your calendar and prepare reminders.
- Prepare notes or briefs for your meetings.
Midday
- Update your CRM.
- Follow up with clients or suppliers.
- Chase missing documents or signatures.
Afternoon
- Prepare reports.
- Update spreadsheets and files.
- Book appointments and plan schedules.
You will notice that every task they handle gives you back time. Their main responsibility is to reduce your workload and help you operate at your best.
Over 70 Administrative Tasks You Can Delegate to a Virtual Assistant
Many UK businesses do not realise how much time they can save by delegating simple tasks. A well-trained VA can manage a wide range of admin duties that free you up for higher-value work.
Executive and Personal Admin
- Calendar and diary management.
- Inbox organisation.
- Booking calls and meetings.
- Travel arrangements and reservations.
- Basic personal admin, such as renewals or appointment scheduling.
Business and Operations
- Creating reports and slide decks.
- Data entry and file management.
- Supplier and product research.
- Updating CRMs and spreadsheets.
- Writing or improving standard operating procedures.
Finance and Accounting Support
- Creating invoices.
- Chasing overdue payments.
- Uploading receipts.
- Recording expenses.
- Preparing basic financial reports under your accountant’s guidance.
Customer and Client Support
- Responding to routine client questions.
- Booking appointments or viewings.
- Sending welcome packs.
- Chasing references or missing documents.
Industry Specific Admin Support
UK industries rely heavily on consistent admin work. A virtual administrative assistant can offer tailored support, such as:
Property
- Updating listings on portals
- Managing viewings
- Screening tenant applications
- Chasing compliance documents
- Coordinating repairs and maintenance
Accounting
- Organising client records
- Requesting documents for VAT or filing deadlines
- Updating ledgers
- Preparing simple management reports
Medical
- Appointment scheduling
- Referral processing
- Updating patient notes within allowed boundaries
- Managing routine enquiries
Tech and Engineering
- Updating project documentation
- Scheduling teams and resources
- Ticket triage
- Vendor research
Tasks to keep in-house
It is important to maintain control over:
- High-level decision-making
- Compliance and legal matters
- Authority to sign contracts
- Sensitive regulated work
This builds trust with your readers and shows you follow responsible practices.
Virtual Administrative Assistant Companies: How They Work and How to Choose One
When you start researching the Best virtual assistant companies, you will see many different options. They vary in quality, cost, and structure. Understanding these differences helps you choose the right partner.
Freelance Marketplaces
Platforms like Upwork or Fiverr offer a large pool of freelancers, but the quality can vary. You must vet each person yourself, manage them directly, and handle all quality control.
UK-Based VA Agencies
These agencies offer local support and operate in the same time zone. Many charge between £25 and £40 per hour. They usually sell fixed-hour packages, and the costs can rise quickly.
Offshore Providers
This is where we operate. At our company, Teambuild Consultancy, we specialise in matching UK businesses with skilled Filipino virtual assistants who work UK business hours. Our pricing is slightly different, but it is ideal for people who need consistent daily support without spending thousands on UK salary costs. Many business owners prefer this model because they gain a dedicated assistant who feels like part of their team.
When choosing a Virtual assistant Company, consider the following points:
- Quality of the talent and vetting system.
- Experience in your industry.
- Ability to work UK hours.
- Clear communication skills.
- Transparent pricing.
- Security and data protection.
- Level of ongoing support.
These factors help you select a reliable and professional partner.
How Much Does a Virtual Administrative Assistant Cost
Many UK VA agencies charge premium hourly rates. It is common to see fees between 25 and 40 pounds per hour, or monthly bundles ranging from £600 to £1,200. When you compare this with hiring a VA from the Philippines, the cost difference becomes clear.
In our company, Teambuild Consultancy, we keep our pricing simple. You can choose:
- Part-time support at around £500 per month
- Full-time support at around £900 per month
To put this into perspective, a full-time UK admin employee can cost around £35,000 to £40,000 per year once you include taxes, benefits, sick days, pension, and office overhead. A full-time VA through our company costs around £10,800 per year. This creates significant savings that you can reinvest into growth, marketing, or operations.
Industry research shows that outsourcing administrative work to the Philippines can reduce staffing costs by 0-70% without compromising quality. This is one of the reasons many decision makers have shifted to hiring remote administrative staff.
How to Hire a Virtual Administrative Assistant
Hiring a virtual administrative assistant is straightforward when you follow a clear process.
Step 1: Identify your needs
List the tasks that drain your time or distract you from revenue-generating work. Highlight the tasks your VA should take over immediately.
Step 2: Choose your hiring model
Some people hire freelancers for short tasks. Others work with UK agencies for small-hour packages. If you need consistent daily support at a reasonable cost, then our offshore model is the right fit.
Step 3: Get matched with the right assistant
At our company, Teambuild Consultancy, we match you with a VA based on your industry and required skills. Property, accounting, medical admin, tech support, and executive assistance are some of our strongest categories.
Step 4: Onboard your VA
Provide access to your tools, set expectations, and schedule simple check-ins. A smooth start leads to a productive, long-term partnership.
Step 5: Review progress
Measure improvements in inbox management, turnaround times, hours saved each week, and overall workload reduction. Most clients see noticeable improvements in the first month.
Why UK Businesses Choose Filipino Virtual Assistants
The Philippines is one of the leading global hubs for virtual assistant talent. The reasons are clear.
- Excellent English skills and strong communication
- A culture that values service, professionalism, and reliability
- A large pool of degree-educated professionals
- Flexible schedules that align well with UK hours
- Cost-effective rates that help UK businesses scale faster
The BPO industry in the Philippines generates over 30 billion dollars annually and employs millions of skilled workers. This makes it one of the most trusted outsourcing destinations worldwide.
Is a Virtual Administrative Assistant Right for You
If you answer yes to at least 3 of the points below, a virtual assistant will likely transform your workday.
- You spend too much time on admin
- Your inbox is always full
- You miss calls or meetings because of poor scheduling
- You feel overwhelmed by repetitive tasks
- You want support but cannot justify a UK hire
- You run a property, accounting, medical, or service-based business
A virtual administrative assistant helps you regain control, reduce stress, and reclaim hours every week.
Why Work With Teambuild Consultancy
Our company specialises in helping UK businesses offload admin work to skilled virtual assistants in the Philippines. We understand the demands of property companies, accounting firms, medical clinics, tech teams, and busy executives.
We offer dedicated support, clear communication, and simple pricing. You receive a professional assistant who becomes part of your daily workflow without the cost of a UK salary.
Many business owners tell us they wish they had hired a VA sooner. It helps them grow faster, stay organised, and spend more time on the parts of the business they enjoy.
Ready to Hire a Virtual Administrative Assistant
If you want to free up time, reduce stress, and bring more structure to your workday, we are ready to help. Book a discovery call with our company, Teambuild Consultancy, and meet a virtual administrative assistant who can support you from day one.
